East Oxford Farmers’ & Community Market Ltd

A Society for the Benefit of the Community, Reg. No. 32065 R

Notice and agenda for the 2017 Annual Members’ Meeting

Wednesday 23 May 2018, 7.30 – 9.00 pm

Old Music Hall, 106–108 Cowley Road, OX4 1JE

The AMM was not quorate and it has been adjourned by a week, as per the rules. It will now be held on:

Wednesday 30 May 2018, 7.30 – 9 pm

12 Cavell Road, OX4 4AS – if you intend to come, please email Kat (This email address is being protected from spambots. You need JavaScript enabled to view it.) as space is limited

Note: Please bring your 2018 market membership card. If you can’t find it, please bring some photo ID, ideally with proof of address so we can verify you as a Resident Member. If you are a stallholder or volunteer member, we will know you!

Anyone attending who is not a member but would like to be a member may join before the start of the meeting. Membership is a one-off £5 single share, with annual renewals of currently also £5. Our membership and financial year runs from 1 January to 31 December.


 Agenda

  1. Attendance and apologies
    If you are a member who cannot attend but would like to send apologies, please This email address is being protected from spambots. You need JavaScript enabled to view it..
  2. Minutes of the last Meeting
    Members will be asked to vote to agree these as a correct record of the meeting held on 15? May 2017.
  3. Reports for the year 1 January 2017 – 31 December 2017
    We are trying to make brief reports available before the meeting; more to follow!
    • Chair’s Report
    • Booking Co-ordinator’s Report
    • Volunteer Co-ordinator’s Report
    • Membership Report
    • Treasurer’s Report.
      Members will be asked to vote to exercise their power to decide not to undertake a full professional audit for the year of account in question (in accordance with section 84 of the Co-operative and Community Benefit Societies Act 2014).
  4. Election of Management Committee Members and Officers.
    Any member is welcome to stand for election. To find out more please get in touch with Kat by This email address is being protected from spambots. You need JavaScript enabled to view it. or read more about the role of a committee member.
  5. AOB

We are always looking for people to help with the market! If you're interested in getting more involved either on a regular or occasional basis we'd love to hear from you - please check out our profile on Do-it or contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. to find out more.

If you're interested in taking a stall at the market please This email address is being protected from spambots. You need JavaScript enabled to view it. and we'll send you an information pack.

The East Oxford Farmers' and Community Market is a Community Benefit Society, which is a type of Industrial and Provident Society (a co-op would be the other type), registered with the Financial Conduct Authority. This kind of society exists in order to carry on business for the benefit of the community, whether that community are members or not, and not for anyone's private benefit. Profits go towards this aim.

The rules of the society can be found here.

Anyone over the age of 16 can join our co-operative as long as they agree with our Market Manifesto and are either a "Resident" or have a significant involvement in the market, for example as a volunteer, stall holder or staff member ("Non-Resident" member). The residential area is defined as a 2km radius from OX4 1JP, but excluding those areas to the west of the River Cherwell and to the west of where the River Cherwell meets the River Thames.